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Outlook 2010: How to Save or Remove Emails from the Server

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In this article we will cover how to configure Outlook 2010 to save/remove emails on the server when using POP3 after downloading them to Outlook.

This article ONLY applies to POP3 connection types.

1) Open Outlook

2) Click File

3) Click the Account Settings button

4) Select the Account Settings button from the drop-down

5) Double click on the email you wish to edit.

6) Click the More Settings button

7) Click the Advanced tab

8) If you wish to keep the email on the server, click Leave a copy of messages on the server
 

9) If you wish to automatically delete them from the server after a cretin time period, click Remove from server after, then pick the number of days you wish to keep them.

Please note that removing emails from the server does NOT remove them from your outlook. However, you will no longer be able to download them again in the future. Make sure you backup any email you wish to keep if you need to re-install outlook for some reason.

You can also automaticly remove them from the server when you delete the message in outlook by clicking Remove from server when deleted from Deleted Items 

That’s it! You now know how to keep/remove emails from the server after you have downloaded them to outlook.

Still have a question? Or need help?
See an error in this article or want to suggest a missing topic? Please leave us a comment below! If you need technical support with your account, please email us, chat live with a representative, or call us!

4 Comments

  • this option is NOT available on my Outlook 2010 for some reason….

    Reply

    • Hi Sig,

      Are you logged in with admin rights to the system? Outlook 2010 is pretty standard, with no real deviations in what is available.

      Reply

  • Your account is IMAP, you need pop3 account to get this option. IMAP cannot be changed to pop3 so you need to create a new account with pop3 which you need to add and configure manually, only then you can get this option.

    Reply

    • Hi Sheikh,

      This is correct. We actually mention that early in this article:

      “In this article we will cover how to configure Outlook 2010 to save/remove emails on the server when using POP3 after downloading them to Outlook.”

      You are free to use POP or IMAP with our services, it is entirely up to you :)

      Reply

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